Important Notice - 13 January 2021
In response to the latest Covid 19 recommendations are our offices are now closed and our staff are working from home. Please send an email to your dedicated block email address: or enquiries@ocpm.ie: or accounts@ocpm.ie and we will endeavour to deal with any issues or queries you might have.
For those of you that have downloaded our app we will keep you updated on any new developments.
If you have an emergency please phone 01 6856257. Please only use this number in the event of a genuine emergency.
Property Management
Residential Block Management
Letting Management
Pre '63 Management
Commercial Management
Student Accommodation Management
Residential Block Management Property Management
The Board of Directors of an Owners Management Company (OMC) is elected by the owners to manage a multi-unit residential development and usually retain the services of a managing agent to offer guidance, advice and assistance with the day-to-day management. OCPM work closely with over 50 Dublin OMC Boards to ensure agreed tasks are brought in on time and on budget. Our licensed property managers adopt a hands-on, proactive approach with an emphasis on doing the basics consistently and correctly. We provide a full range of managed services to agreed service levels complemented by proven sub-contractors and tradesmen to whom we outsource key activities underpinned by cloud based accounting software.
Block management services include:
Estate Management
- Identify, on an annual basis, all maintenance and possible refurbishment programmes including fire safety and other equipment, for consideration by the OMC
- Arrange delivery of planned maintenance as decided by the OMC
- Compile work schedule for janitor/caretaker and oversee the work
- Advise the Board of the OMC immediately of any defect that could impact the working of the emergency warning systems within the development. Arrange for this defect to be repaired without delay
- Conduct as frequently as agreed, visual inspections to identify repairs and renewals
- Arrange necessary repairs
- Monitor contractors to ensure the contracted services are delivered to specification
- Provide access to prospective contractors to the development to enable comprehensive tenders to be completed
- Maintain the OMC’s equipment inventory/asset register
- Keep safe any warranties or guarantees
- Arrange for breaches of the house rules to be communicated with the unit owner and tenant if applicable
- Deal with issues regarding security, break-ins, vandalism, and anti social behaviour
- Providing 24 hour emergency cover
Accounting Services
- Advise the OMC on the establishment of a sinking fund in accordance with section 19 of the Multi-Unit Developments Act 2011
- Prepare an estimate in respect of annual service charges in accordance with section 18 of the Multi-Unit Developments Act 2011, for consideration by the OMC
- Apportion the amount of contribution (charges), (based on the budget adopted by the OMC) payable by each unit owner, in accordance with section 19 of the Multi-Unit Development Act 2011 and regulations made thereunder
- Administer the imposition of penalties for late payments as directed by the OMC where permissible
- Prepare a report when requested for the OMC directors on overdue accounts
- Administer the OMC’s finances in accordance with the provisions of the Property Services (Regulation) Act 2011 and regulations made thereunder
- Provide reports on all income and expenditure for the OMC on an agreed frequency basis
- Reconcile bank statements and provide reconciliation reports to the OMC
- Pay invoices for goods and services in accordance with the approved service charge budget up to an agreed value on behalf of the OMC
- Prepare and provide accounting records for the OMC’s accountants and auditors
- Issue each unit owner with a statement of demand for service charges and sinking fund contribution together with a copy of the approved budget and the calculations used to arrive at the charge payable by each unit owner
- Collect service charges and sinking fund contributions approved by the OMC
- Administer the issuing of reminders for service charge and sinking fund payments as directed by the Board of the OMC
- Answer queries from unit owners on service charges and sinking fund contributions
- Arrange for the collection of arrears as directed by the Board of the OMC
- Provide receipts for all cash received
- Provide, on request, the unit owner with annual statement of unit owner’s services, charges payments and sinking fund contributions
- Respond to accountants and auditors on questions arising from the preparation and audit of the OMC’s accounts
Corporate Services
- Attend directors’ meetings to include General Meetings of the OMC as agreed
- Arrange, under the instruction of the OMC’s Company Secretary, the General Meetings of the OMC and prepare, produce and circulate the necessary reports and notices (once approved by the OMC) in accordance with sections 17, 18, 19 and 23 of the Multi-Unit Development Act 2011
- Carry out the OMC’s instructions to comply with its legal obligations
- Prepare the necessary returns to comply with the Companies Act 2014
- Maintain the register of the OMC Unit ownership (in accordance with section 8(3) of the Multi Unit Developments Act)
- Record and process alleged breaches of lease conditions, covenants or house rules and to report such breaches to the OMC
- Prepare supporting material used at meetings (agenda, accounts, reports on the management of the complex or proposed budget)
- Prepare draft minutes of meetings
- Distribute communications to directors’/unit owners as appropriate
- Maintain records of work carried out, tender exercises and other records related to service provision
- On-going communication with unit owners and residents as directed by the OMC
- Prepare draft returns to the Revenue Commissioners for the OMC if required
- Request contact details of owners in compliance with Section 8(3) of the Multi-Unit Developments Act 2011
- Provide or make available memorandum and articles of association to unit owners
- Arrange unit ownership certificates to new unit owners
- Distribute minutes of general meetings to unit owners
Insurance Management
- Identify potential insurance providers/brokers to provide necessary insurance cover to include building reinstatement; fire and perils; lift engineering; public liability; employer/employee liability; directors and officers; alternative accommodation cover
- Liaise with insurance provider/broker in procuring cover on the basis of appropriate professional advice
- Liaise with the insurance provider/broker on renewal of all policies, as directed by the OMC.
- Negotiate of premium payment schedule with insurance provider/ broker
- Record and receive insurance settlements on behalf of the OMC
- Notify the insurers of interested parties as advised
Legal Services
- Liaising with the company solicitor on all legal matters
- Attend court
- Preparing MUD requisitions
Make an Enquiry
Letting Management Property Management
Most landlords, whether at home or abroad, do not have the time nor expertise to let and manage their property. OCPM provide a complete letting and management solution to busy landlords based locally and abroad. Our licensed letting agents work to ensure rents are maximised and costs are kept to a minimum.
We charge an annual letting & management fee and tenants are replaced at no additional charge.
All third part costs such as: PRTB registration; BER certification; maintenance call outs; and repairs are charged at cost.
Letting services include:
- Advertising
- Viewing
- Reference checking
- Lease preparation
- PRTB registration
- BER certification
- Utility transfers
- Handling deposits
- Arranging standing orders
- Tenant replacement
Management services include:
- Regular Inspections
- Maintenance and repairs
- Dealing with tenant queries
- Rent reviews
Make an Enquiry
Pre '63 Management Property Management
The term Pre ‘63 applies to large houses that were converted into individual units, or bedsits, without planning permission prior to the enactment of the 1963 Planning Act. These properties had been exempt from certain building regulations up until the introduction of new standards in 2013 designed to improve the living standards for those renting.
OCPM manage a number of Pre’63 properties and provide their clients with a complete letting and management service. Our experience and expertise in this area ensure our clients maximize the return on their investments and their properties are maintained to the highest standards.
Pre ’63 services include:
- Letting services
- Tenant management
- Rent collection
- Regular inspections
- Repairs & Maintenance
- Arranging insurance
- 24 hour emergency service
- Compliance with all relevant legislation/regulations
Make an Enquiry
Commercial Management Property Management
In order to maximize returns and protect their investments investors in real estate, whether office, industrial or retail retain commercial property management services.
At OCPM our property managers work closely with our commercial clients to increase their profits and property values while decreasing their workload and involvement.
Services include:
- Tenant management and communication
- Reactive and planned maintenance
- Contractor selection and management
- Annual service charge budget preparation
- Rent and service charge collection
- Financial account management
- Bespoke reporting
- Health and safety compliance
- Insurance reinstatement valuation
- Building investment fund strategy
Make an Enquiry
Student Accommodation Management Property Management
Student accommodation ranges from studio apartments to large-scale purpose built multi-room residential developments. OCPM work with closely with our clients to ensure both semester and summer revenues are maximised. The key to success in the management of student accommodation is having a firm tenant management approach combined with the application of property management best practices.
We provide the following services:
- Online promotion and advertising
- Online booking platform
- Assessment and vetting of students
- Preparation of tenancy agreements
- Managing admissions
- Preparation of inventory lists
- Collection of security deposits
- Collection of rent
- Communicating and enforcing House Rules
- Registering with Residential Tenancies Board
- Dealing with all tenant queries
- Arranging repairs in individual units
- Arranging repairs in common areas
- Cleaning and maintenance of common areas
- Managing departures
- Conducting final inspections
- Arranging refund of deposits
- Cleaning and maintenance of units
- Preparation of income & expenditure reports
Make an Enquiry
Estate Agency
Sales
Lettings
Valuation
Sales Estate Agency
Selling a property - especially if you've never done it before - can be a stressful experience. Strangers will come into your home and poke around in your closets and cabinets. They will criticise a place that has probably become more than just four walls and a roof to you, and then, to top it all off, they will offer you less money than you think your home is worth.
At OCPM we go out of our way to make the whole process as smooth and painless as possible. Our knowledge and expertise in the residential property market ensures our clients get the best possible price for their property with minimum disruption and are kept fully informed throughout the sale process.
The services provided include:
- Initial meeting and valuation of your property – no charge
- Preparation and agreement of Letter of Engagement
- Preparation and agreement of marketing budget
- Taking professional photos
- Preparing brochure & floor plan
- Organising BER surveys
- Advertising the property online & with print media
- Arranging viewings
- Negotiating with prospective buyers to secure best offer
- Taking deposit
- Advising solicitors
View our currently available properties at:
Make an Enquiry
Lettings Estate Agency
OCPM provide a letting and management solution to busy landlords based locally and abroad with residential and commercial rental property portfolios. We provide a letting only service and charge a once off fee or alternatively a letting & management service for which we charge an annual fee. All third party costs such as PRTB registration, BER certification and maintenance call outs and repairs are charged at cost.
Letting services include:
- Advertising
- Viewing
- Reference checking
- Lease preparation
- PRTB registration
- BER certification
- Utility transfers
- Handling deposits
- Arranging standing orders
View our currently available properties at:
Make an Enquiry
Valuation Estate Agency
At OCPM our SCSI/RICS Registered Valuers provide valuations to clients for a range of purposes. We strive at all times to deliver accurate valuation advice and reinforce the highest professional standards in property valuation.
Valuation services are provided for the following purposes:
Financial
- Bank Valuation - required by all lending institutions banks, building societies, mortgage & insurance brokers
- Finance Valuation - required by an individual for finance and funding purposes
- Mortgage Valuation – required when an owner wants to re-mortgage or change their lender
- Selling Valuation – required when selling a property
- Insurance Valuation – required when establishing re-instatment values for insurance purposes
Legal
- Probate Valuation - required on the death of a property owner for tax purposes
- Transfer Valuation - required on the transfer of property from one party to another usually from parent to child
- Separation Valuation - required by a solicitor when valuing the assets of a couple separating or divorcing
- Fair Deal Scheme Valuation - where the HSE require a valuation on the principle residence of a nursing home applicant
Tax
- Property Tax – required when assessing value of home for Household Charge
- Tax Valuation – required by an accountant for tax purposes
- Capital Gains Valuation - required to calculate capital gains tax payable on the sale of property sold at a profit
Make an Enquiry
Consultancy
Asset Management
Asset Recovery
Investment Management
Asset Management Consultancy
Asset management is a systematic process of deploying, operating, maintaining, upgrading, and disposing of assets cost-effectively. OCPM manage a number of portfolios on behalf of private clients, insolvency practitioner and financial institutions to whom we provide a complete range of asset management services:
These services includes:
- Securing and drain down of vacant properties
- Organising insurance cover
- Sourcing tenants
- Tenant management and rent collection
- Renegotiating leases
- Overseeing enforcement proceedings
- Service charge collection
- Asset maintenance and enhancement/completion
- Planning advice
- Contractor procurement
- Health and safety compliance
- Financial management and reporting
- Asset disposal strategy
Make an Enquiry
Asset Recovery Consultancy
In circumstances where there has been a default in repayments on the part of the borrower, mortgages agreements make provision for the recovery of the asset and the appointment of a rent receiver and property manager. OCPM collect rent and manage properties across Ireland on behalf of major financial institutions and receivers. We also provide a range of related services.
The asset recovery services we provide include:
- Preparing property survey reports
- Securing and drain down of property if vacant
- Tenant liaison and management
- Renegotiating leases
- Rent Collection
- Repairs & maintenance
- Ensuring compliance with fire regulations/ health & safety
- Organising BER surveys
- Issuing termination notices
Make an Enquiry
Investment Management Consultancy
Property investment is an important part of any wealth creation plan. At OCPM we have considerable experience in identifying suitable properties for capital and pension fund investors. We source, manage and advise on a range of property types including: commercial; Pre '63's; apartments; and student accommodation. We also identify the third parties who may be involved in the process including: the lending institution, accountant, solicitor, valuer, and building surveyor.
Our service is divided into four stages:
- Engage
We meet and discuss your investment and lifestyle goals to determine the type of personal property portfolio strategy that’s right for you.
- Locate
We will identify the property that best suits your needs. To achieve this goal we will carry out a detailed assessment of the market using our broad range of contacts.
- Negotiate
We will negotiate on your behalf to secure the preferred property at the best possible price with minimum transaction fees.
- Manage
Good management will ensure your property will increase in value over time. We will get the best possible tenants at the highest possible rents with minimum voids.
Make an Enquiry
Mission and Values
Our mission is to deliver exceptional service to our clients and "be the best we can be". Our values that serve to guide us each day are:
Contact
OCPM - O'Connor Property Management
Unit 52a, Iona Crescent
Glasnevin, Dublin 9
+ 353 1 830 0154
+ 353 1 830 0153
